An AI assistant for each department

Know-how lived in long documents and in the heads of a few senior people. New staff had to interrupt someone to get an answer.

1. One NotebookLM assistant per department, grounded only in that team’s own documents.
2. A standard 8-section overview for each assistant: scope, sources, owners and what it must not answer.
3. Access by role, so each team sees its own assistant.

• New staff get answers with a citation to the source document.
• Senior staff answer fewer repeat questions.